Administrative assistant resume: what this week’s postings actually ask for.
We pulled live administrative assistant postings on Oct 7, 2026, read them line by line, and counted what employers asked for. Use it to check your resume against the real thing.
From live postings this week, Oct 7, 2026. A small sample, shown as listed. No made-up numbers.
| Asked for | Share | Count |
|---|---|---|
| Organizing and prioritizing competing deadlines | 3/3 | |
| Microsoft Office: Outlook, Excel, Word, PowerPoint | 2/3 | |
| Strong written communication and proofreading | 2/3 | |
| Scheduling meetings, calendars or deliveries | 2/3 | |
| Three or more years of admin experience | 2/3 | |
| Tracking projects and following up | 1/3 | |
| Travel booking and expense reports | 1/3 | |
| Handling confidential information | 1/3 |
Pay and titles in this week’s administrative assistant postings.
These are the ten postings one Indeed search returned on Oct 7, 2026. They are a snapshot, not the whole market, and pay is shown exactly the way employers posted it.
$18.50 to $44.43 an hour on hourly postings; $47,300 to $132,500 a year on salaried ones (the top end is executive assistant roles).
10 of the 10 postings listed pay. Ranges are the lowest and highest figures we saw, not an average.
- Administrative Assistant
- Executive Assistant
- Trust Administrative Assistant
- Project Administrative Assistant
- Office Admin & Assistant
- Administrative Assistant, Executive Operations
Titles from the same 10 postings. Search for more than one of them.
Same work. Said like it counts.
Most administrative assistant resumes describe the job. Hiring managers look for the scale and the result. Here is the move, on one line.
Provided administrative support to the office manager.
Managed calendars for 3 directors across two time zones, booked travel and filed expenses, and rebuilt the supply order sheet in Excel.
Illustrative example. It shows the method; it is not a real person’s resume.
Use your own numbers. If you do not know a figure, leave it out. A guessed number can cost you the interview.
What recruiters scan for first.
A first pass on a resume is quick. These five things should be easy to find in that time, ideally in the top third of the page.
- Who you supported and how many people.
- Software, named: Outlook, Excel, Teams, any scheduling or ERP system.
- Calendar, travel and expense work, if you did it.
- One process you made better.
- Discretion with confidential material, said plainly.
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Administrative assistant resume questions.
How do I make an admin resume stand out?
Name who you supported, the tools you ran, and one thing you fixed or built. Most admin resumes list the same duties, so a single concrete improvement goes a long way.
Executive assistant or administrative assistant: which title should I target?
Executive assistant postings in this sample listed higher pay. That title usually means calendar and travel work for senior leaders, so if you have done that work, target both titles.
Should I list Microsoft Office skills?
Yes, by program, and be honest about the level. Two of the three postings we read named specific Office programs.
Nearby roles.
Skills carry between jobs more than titles suggest. If you are weighing a move, the guides for customer service representative and registered nurse resumes use the same method on their own postings, and so do the ones for teacher and retail store manager roles. Every guide we have built is listed on the resume guides page.